Privacy Policy

This Privacy Policy (the "Policy") outlines how Nexwomen ("we," "us," or "our") collects, uses, and protects personal information in accordance with English and Welsh law. This Policy applies to all individuals who interact with our organisation, including employees, job applicants, customers, and website visitors.

1. Information We Collect

We may collect and process the following types of personal information:

1.1. Personal Identifiable Information (PII): This includes but is not limited to your name, address, email address, telephone number, date of birth, and other information that identifies you personally.

1.2. Employment Information: When you apply for a job with us, we may collect information such as your CV, employment history, qualifications, and references.

1.3. Customer Information: If you are a customer, we may collect information such as your name, contact details, payment information, and transaction history.

1.4. Website Usage Information: When you visit our website, we may collect information about your IP address, browser type, operating system, and browsing behaviour using cookies or similar technologies.

2. Use of Personal Information

We use the personal information we collect for the following purposes:

2.1. Employment Purposes: If you are an employee or job applicant, we may use your personal information for recruitment, employment, and human resources management purposes, including but not limited to assessing your suitability for a position, conducting background checks, managing payroll and benefits, and maintaining employment records.

2.2. Customer Service: If you are a customer, we may use your personal information to provide you with our products or services, process your orders or requests, and communicate with you regarding your transactions or enquiries.

2.3. Marketing and Communication: With your consent, we may use your personal information to send you promotional materials, newsletters, or other communications about our products, services, and events. You have the right to opt-out of receiving such communications at any time.

2.4. Website Improvement: We may use website usage information to analyze and improve the performance and functionality of our website, personalize your online experience, and understand how visitors interact with our website.

2.5. Legal Compliance: We may process personal information to comply with applicable laws, regulations, or legal obligations, such as tax or employment laws, and to respond to lawful requests or legal proceedings.

3. Data Sharing and Disclosure

We may share your personal information with third parties in the following circumstances:

3.1. Service Providers: We may share your personal information with trusted third-party service providers who assist us in delivering our products or services, such as IT support, payment processors, and marketing agencies. 

These service providers are contractually obligated to only use your personal information for the specific purposes outlined in our agreement with them and to maintain the confidentiality and security of your information.

3.2. Business Partners: In certain cases, we may share personal information with our business partners, such as when we collaborate on a project or offer joint promotions. We will only share information with your consent or as otherwise permitted by applicable laws.

3.3. Legal Requirements: We may disclose personal information if required to do so by law or in response to a valid legal request, such as a court order, or government investigation. We may also disclose information to protect our rights, property, or safety, or the rights, property, or safety of others.

4. Data Security

We take reasonable measures to protect your personal information from unauthorised access, use, or disclosure. We implement physical, technical, and organisational security measures to ensure the confidentiality, integrity, and availability of your information. However, no method of transmission over the internet or electronic storage is completely secure and, therefore, we cannot guarantee absolute security. We strive to protect your personal information, but we cannot guarantee the security of any information transmitted to or from our website, and you do so at your own risk.

5. Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. When determining the appropriate retention period, we consider the nature and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process the information, and any applicable legal requirements.

6. Your Rights

Under English and Welsh law, you have certain rights regarding your personal information. These rights include:

6.1. Access: You have the right to request access to the personal information we hold about you and to receive a copy of that information.

6.2. Rectification: You have the right to request the correction of any inaccurate or incomplete personal information we hold about you.

6.3. Erasure: You have the right to request the deletion of your personal information in certain circumstances, such as when it is no longer necessary for the purposes for which it was collected or if you withdraw your consent.

6.4. Restriction of Processing: You have the right to request the restriction of processing of your personal information in certain circumstances, such as when you contest the accuracy of the information or when the processing is unlawful.

6.5. Objection to Processing: You have the right to object to the processing of your personal information in certain circumstances, such as when the processing is based on legitimate interests or for direct marketing purposes.

6.6. Data Portability: You have the right to request the transfer of your personal information to another organisation or to receive a copy of your personal information in a structured, commonly used, and machine-readable format.

6.7. Consent Withdrawal: If we rely on your consent as the legal basis for processing your personal information, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us using the contact information provided at the end of this Policy. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

7. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any material changes by posting the revised Policy on our website or by other means of communication.

We encourage you to review this Policy periodically to stay informed about how we collect, use, and protect your personal information. Your continued use of our services or engagement with our organization after the effective date of any changes to this Policy constitutes your acceptance of the revised Policy.

8. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us using the following information:

Nexwomen 

Email:  [email protected]

We will address your inquiries and concerns promptly and strive to resolve any issues in a timely manner.

By using our services, engaging with our organisation, or providing us with your personal information, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your personal information as described herein and in accordance with applicable English and Welsh laws.

Last Updated: 1st July 2024